Dootsons LLP Solicitors is a Limited Liability Partnership, authorised and regulated by the Solicitors Regulation Authority, SRA No. 00440531.
Our registered office is: 61 – 63 Church Street, Leigh, Greater Manchester, WN7 1AY
Our contact telephone number is: 01942 673431
We are registered with ICO under registration Z5829262.
Dootsons LLP understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who uses our services or visits our website, www.dootsons.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Please read this Privacy Notice carefully and ensure that you understand it. Your acceptance of this Privacy Notice is deemed to occur when you instruct us to act for you on a legal matter or upon your first use of Our Site after notification of access to our privacy notice and continue/wish to use our services.
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Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account”
means an account required to access and/or use certain areas and features of Our Site or legal services you instruct us to act for you on“Cookie”
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in our website Cookie policy;“Cookie Law”
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; -
What Does This Notice Cover?
This Privacy Notice applies only to your use of Our Site or legal services you instruct us to act on for you. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies/notices of any such websites before providing any data to them.
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What is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
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What Are My Rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
a) The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions.
b) The right to access the personal data we hold about you.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract.
h) Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
Some of these rights will only apply in certain circumstances.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.
Further information about your rights can also be obtained from the Information Commissioner’s Office.
If you have any cause for complaint about our use of your personal data, you have the
right to lodge a complaint with the Information Commissioner’s Office.
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What Data Do We Collect?
Depending upon your use of Our Site, or services you have made enquiries about or contracted us to act for you on, we may collect some or all of the following personal data:
– Name;
– Date of birth;
– Gender;
– Address;
– Email address;
– Telephone number;
– Business name;
– Job title;
– Profession;
– Payment information;
– Information about your preferences and interests;
– IP address;
– Web browser type and version;
– Operating system
Certain information is needed to complete ID checks in order that we comply with Anti Money Laundering regulations.
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How Do You Use My Personal Data?
Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a legal contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for the following purposes:
– Providing and managing your Account.
– Providing and managing your access to Our Site.
– Supplying our legal services to you. Your personal details are required in order for us to enter into a legal contract with you.
– Personalising and tailoring our legal services for you.
– Communicating with you. This may include responding to emails, telephone calls or post from you.
– Supplying you with information by email or post that you have requested from us.
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How Long Will You Keep My Personal Data?
We will not keep your personal data, in computer or manual files, for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods
– Wills and associated documents may be kept indefinitely
– Deeds are stored indefinitely
– Commercial related files for 12 years
– Residential Conveyancing matters for 6 years
– Family related matters 6 years
– Probate matters 6 years
– Trust matters 12 years
– Or as long as necessary to act for you
We may also retain your information as necessary to comply with legal, accounting or regulatory requirements.
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How and Where Do You Store or Transfer My Personal Data?
We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.
There may be reason to share your information, while acting on your behalf and your instruction to do so, to third parties for example:
– Other solicitors
– Other professionals who are advising you
– Courts
– Financial intuitions (Bank or Building Society )
– HM Land Registry or HM Revenue and Customs
– Mortgage Lenders
– Insurance companies
Your information will not be sold, rented or shared with third parties for marketing purposes.
The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:
– Computer security such as Firewalls.
– Operational security and controls
– Staff awareness
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Do You Share My Personal Data?
We will not share any of your personal data with any third parties for any purposes, subject to some exceptions, for example:
In some limited circumstances, we may be legally required to share certain personal data, which might include yours because of the legal contract between us and you or if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
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How Can I Access My Personal Data?
If you want to know what personal data we have about you it will be limited to the personal data you have supplied to us and not an entitlement to documents that contain the data. You can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the postal address shown in Part 11.
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How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
Postal Address: Data Protection Officer, Dootsons LLP Solicitors, 61 – 63 Church Street, Leigh, Greater Manchester, WN7 1AY.
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Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be immediately posted on Our Site and we recommend that you check this regularly to keep up-to-date.
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